Our client in FMCG industry is looking for an experienced Warehouse & Distribution Manager to help in direct receiving, warehousing and distribution operations. You will oversee the efficient receipt, storage, value-adding servicing and dispatch of a wide variety of products.
Job purpose
- Warehousing of raw materials, packaging materials and other production components/consumables as well as finished products and Distribution of finished products out of the warehouse (including overspill warehouse whenever needed) in the most cost-effective way.
- To Ensure that warehousing and distribution is always optimized through effective joint planning sessions that includes sales and operations planning forums taking into consideration value for money with key considerations being Quality, Cost, Service Levels, Consistency, and reliability in inhouse transport as well as service providers (contracted third party transporters.
- To Optimize inventory holding E2E, distribution and transport costs thereof, contracting third party logistics service providers, managing and optimizing in-house fleet and ensuring that all necessary documentation requirements are adhered to meeting Promasidor standards as well as regulatory standards.
- To lead the 'one warehouse one distribution number' plan alignment towards world class standards of quality, safety and environmental performance, customer service and cost, ensuring that the business operates within all company policies and legislation.
Key Responsibilities
- Co-define and jointly execute the Warehouse and Distribution strategy under the supervision of the Operations Director.
- Help implement the Operations Strategy and control its implementation (short, mid and long term) within the warehousing and distribution functions jointly with other members of the team
- Develop, implement and control short to medium term plans (tactical & operational plans) for the warehouse and distribution function.
- Manage the distribution and logistics planning and routing of orders
- Develop and direct the business with scientific warehouse and distribution models based on elaborate market data agreed on by the commercial team
- To challenge new product, promotional and top line forecast information provided by sales and marketing, so that costs and service levels are maximized in the business.
- Direct and control the achievement of inbound customer service Business/Process Performance Indicators
- Work closely with procurement and supply chain to manage and control the inventory levels-Raw materials, packaging materials, consumables and finished products.
- Direct, control and optimize the total warehouse and distribution function budget for raw, packaging materials, production consumables, engineering spares and marketing promotion items and other support services within the agreed threshold levels to ensure the company's competitiveness and value-for-money principle.
- Optimize cost for transportation and deliveries and benchmark with the rest of FMCGs to determine how competitive the company remains.
- Lead regular reviews and continuous feedback sessions with all logistics suppliers of transport and distribution outbound to ascertain current performance standards vis a vis desired targets and jointly identify performance gaps and opportunities (service levels, profits, savings) for improvement.
- Appraise logistics suppliers of transport and distribution outbound performance and provide feedback for continuous improvement.
- Ensure that demand data provided to suppliers is accurate and understood by all the parties and effectively incorporated at the greatest benefit to our business.
- Create and manage an effective logistics supplier of transport and distribution outbound rating system. Ensure that third party contracts are in place, in use and effective to avoid any exposure to the business.
- Product Launches and Re-launches
- Direct, control and manage the documentation of all key processes in the function and ensure compliance with all internal control procedures relating to materials and purchase order requisitions as well as QMS and EOHS documentation requirements for all purchased goods e.g., COA, MSDS etc.
- Data Security and Management
- Team Management and empowerment
- Identify his team's talent, coach them and give them the possibility to take care of their own development in an optimal way and take challenges at the next level.
- Draw up the departmental budget, planning and control of cost in the supply and demand function.
- Any other duties as may be assigned by HOD and Management from time to time
Requirements
- At least 3 years working experience in supply chain/ procurement as Supervisor in Food Processing or related industry
- Degree in Business Administration, Supply Chain, BCom or any other relevant course
- Professional qualification and membership
- knowledge of import and export in East Africa region
- Good knowledge of MS office application.
- Knowledge of Food Industry and Production activities
- Strategic Planning aimed at achieving excellence in the Supply Chain process.
- Ability to plan, organize, co-ordinate, motivate and control
- Customer/Client focus
- Excellent leadership qualities with an analytical personality and thinking
- Excellent attention to details and ability to deal with complex situations.
- Good written and oral communication skills to prepare correspondence and make recommendations
- Capable of working under sustained pressure to produce results without supervision.
- Demonstrate high level of integrity
- Strong negotiation and vendor management skills
- Supply chain Planning and coordination skills
- People management skills
- Problem solving